Accounts Payable

WolfePak Accounts Payable

Easy vendor invoice tracking, payments and expense billing

Accounts payable shares data with the general ledger, giving you an integrated program for tracking and paying vendors, as well as the appropriate billing of owners/investors with the integrated Joint Interest Billing module:

  • Integration with core modules — including document imaging, general ledger, JIB and 1099s
  • Integrated bank reconciliation system for easy account balancing and sharing with A/P, revenue and payroll
  • Print checks on preprinted or blank check stock complete with MICR encoding
  • Write checks based on due date and/or vendor and/or selection of invoices
  • Electronic review and approval process prior to cash disbursements (define one or more users for review and approval before cash distribution)
  • Full audit trails of creator, reviewer, and approver of all entered invoices
  • User permissions control available module functions for security purposes
  • Support of partial payments of invoices/split invoices
  • Tracking and generates 1099s, including AP and revenue supporting detail
  • Positive pay file generation for controlled check clearing
  • Automatic accrual of state use tax
  • Print historical cash disbursement ledger from multiple criteria
  • Historical open item listing for any prior date
  • Invoice coding reports summarize current or historical open items by account and/or cost centers coding
  • Vendor inquiry tracks purchases and payments for each vendor
  • Duplicate payment checking based on invoice number and/or amount —even across multiple companies
  • Quick, easy data entry — add vendors and account information without leaving entry screen
  • Automatically default expense coding entries by vendor and/or coding sets for faster entry
  • Track insurance certificates and generate letters for new certificates and W-9s
  • One-click option to print W-9 and/or insurance requests for new vendors
  • Import A/P invoices/paid invoices
  • Credit card matching lets you mark invoices paid by credit/simultaneously reconcile transactions to credit card statement
  • Easy to change due dates, accounts or sub-accounts on unpaid or unbilled invoices
  • Simplified check/invoice voiding
  • Allocations to facility or master meter

 

The WolfePak accounts payable module works with the GL and integrated Joint Interest Billing module.

Optional Add-On Modules

  • Document Imaging
  • Approval Routing
  • Multi-Company A/P
  • G/L ACH

WolfePak scales with your growth

Your WolfePak conversion sets up post-conversion implementation and training, to ensure that your new system scales and supports your growth.

Training

Monthly new user classes with available on-site consulting and training

User Conference

WolfePak instructors teach you how to do more with less (earn CPE credits too)

Tech Support

Your WolfePak technical support team is always available to solve problems

CALL TO ACTION PANEL

See how you run with WolfePak

To see how WolfePak can help your growing business run leaner and faster, call us at (325) 677-1543 or contact us.